Privacy Policy

Effective Date: March 30, 2025

Last Updated: March 30, 2025

House of Eight ("we," "us," or "our") is an invitation- and referral-based private art consultancy. Discretion is foundational to how we operate—for our clients, for the artists and estates we represent, and for every party to a transaction we facilitate.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit houseofeight.art (the "Site") or engage with our advisory services.

Please read this Privacy Policy carefully. By using this Site, you consent to the practices described herein.

1. Information We Collect

1.1 Information You Provide Directly

We collect information that you voluntarily provide when you:

Submit an introduction request or inquiry through our Site

Correspond with us via email or other communication channels

Engage our services as a client or referral partner

This information may include:

Name and contact information

Referral source

Area of interest, collecting history, or advisory objectives

Any information you choose to include in inquiry correspondence

Transaction details, preferences, and documentation (for clients)

1.2 Information Collected Automatically

When you visit our Site, we may automatically collect certain technical information, including:

IP address

Browser type and version

Device type and operating system

Pages visited and time spent

Referring website

Date and time of visit

General geographic location (city- or region-level only)

1.3 Cookies and Tracking Technologies

We may use cookies and similar technologies to understand how visitors engage with our Site. You may control cookie preferences through your browser settings, though disabling certain cookies may affect Site functionality.

We use the following types of cookies:

Essential cookies — necessary for basic Site operation

Analytics cookies — help us understand how the Site is used

Functional cookies — retain your preferences across sessions

2. How We Use Your Information

2.1 Service Delivery

We use your information to:

Respond to inquiries and evaluate referrals for service eligibility

Provide art advisory, curation, and dealing services

Facilitate communications about artworks, opportunities, and transactions

Process and document client transactions

2.2 Communication

We may use your information to:

Respond to your inquiries and introduction requests

Share relevant artworks, market developments, or advisory content, where appropriate and with your consent when required

Communicate regarding ongoing engagements

2.3 Site and Service Improvement

We may use your information to:

Analyze Site usage to improve functionality and user experience

Develop new service offerings

2.4 Legal and Security

We may use your information to:

Comply with applicable legal obligations

Protect against fraud, unauthorized access, and security threats

Enforce our Terms of Use

3. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), our legal bases for processing your personal data include:

Consent: You have provided explicit consent for a specific purpose

Contractual necessity: Processing is necessary to fulfill our advisory services

Legitimate interests: Processing is necessary for our legitimate business interests, including service improvement and security

Legal obligation: Processing is required by applicable law

4. How We Share Your Information

House of Eight does not sell, rent, or trade your personal information. Confidentiality is a core principle of our practice.

We share information only in the following limited circumstances:

4.1 Service Providers

We may share information with trusted third-party providers who support our operations, including website hosting, email communications, and analytics. These providers are contractually bound to protect your information and use it solely for specified purposes.

4.2 Artists, Estates, and Sellers

With your explicit consent, we may share relevant information with artists, estates, or sellers to facilitate a specific inquiry or transaction.

4.3 Legal Requirements

We may disclose information when required by law, legal process, or governmental authority, including to protect our rights, property, or safety, or to respond to lawful requests from public authorities.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the successor entity, subject to this Privacy Policy.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

SSL/TLS encryption for data transmission

Restricted access to personal information on a need-to-know basis

Regular security assessments

Secure storage systems

No method of transmission or storage is completely secure. While we take data protection seriously, we cannot guarantee absolute security. We encourage you to contact us promptly if you suspect any unauthorized use of your information.

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer period is required by law.

Inquiry data: retained for up to two years following last contact

Client data: retained for the duration of the client relationship and seven years thereafter for legal and business record-keeping purposes

Analytics data: typically retained for two years

Upon expiration of applicable retention periods, we will securely delete or anonymize your information.

7. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

Access and Portability: Request access to the information we hold about you and receive it in a structured, portable format

Correction: Request correction of inaccurate or incomplete information

Deletion: Request deletion of your personal information, subject to our legal obligations

Restriction and Objection: Request restriction of processing, or object to processing based on legitimate interests

Withdraw Consent: Withdraw consent at any time without affecting prior processing

Opt-Out of Communications: Unsubscribe from advisory communications at any time by contacting us

To exercise any of these rights, please contact us at inquiries@houseofeight.art. We will respond within the timeframe required by applicable law.

8. California Privacy Rights

If you are a California resident, you may have additional rights under applicable California privacy law, including the right to:

Know the categories and specific pieces of personal information we have collected, the sources of that information, the purposes for collection, and any third parties with whom it has been shared

Request deletion of your personal information, subject to certain legal exceptions

Opt out of the sale or sharing of personal information, where applicable

Not be discriminated against for exercising your privacy rights

House of Eight does not sell personal information.

To exercise your California privacy rights, contact us at inquiries@houseofeight.art. We may verify your identity before processing your request.

9. International Data Transfers

If you are accessing our Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where our servers and operations may be located.

For EEA and UK residents, we take steps to ensure that appropriate safeguards are in place for international data transfers where required by applicable law, including the use of approved contractual safeguards where applicable.

10. Children's Privacy

Our Site and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have collected information from a child without verifiable parental consent where required, we will take prompt steps to delete it.

11. Third-Party Websites

Our Site may contain links to third-party websites. We are not responsible for the privacy practices of external sites and encourage you to review their privacy policies independently before providing any personal information.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or other factors. Material changes will be noted by updating the Effective Date or Last Updated date at the top of this policy.

Your continued use of the Site following any update constitutes your acceptance of the revised policy.

13. Contact

If you have questions, concerns, or requests related to this Privacy Policy or our data practices, please contact us:

House of Eight

inquiries@houseofeight.art

houseofeight.art